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Board Agenda, Feb. 26

Friday, February 22nd, 2013

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, February 26, 2013 6:00 P.M.

Download PDF of agenda >>

I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action
It is recommended that the Board of Education approve the special meeting minutes of December 17, 2012 and regular meeting minutes of January 22, 2013 (including executive session minutes to be kept on file as confidential) and February 12, 2013 as presented.

II. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

III. Reports

A. Reports from Board Members
~Voting Members
~Students Members
B. Report from Superintendent
C. Report from RIEA Representative

IV. Nomination of Agenda Items for Future Meetings of the Board

V. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VI. B. Textbook Adoptions (1-2)   VIII. E. List of Donations
VII. B. Head Start Application & Budget   VIII. F. January Financials
VII. C. February Fund Raisers   VIII. G. Bills for Payment
VIII. C. Intercom System Replacement   IX. Personnel
VIII. D. RIHS Track Timing System

VI. Education

A. Student Academic Progress Report . . . Information
Dr. Zoul will update the Board on the academic progress of our students occurring during the current school year, focusing on Acuity test scores taken by students in the fall and again in February in the areas of Math and Language Arts, grades 3 – 8.
B. Textbook Adoptions . . . Action

1) Grades 6-8 Math
It is recommended that the Board of Education approve the purchase of the “Big Ideas” math series published by Houghton Mifflin Harcourt for all students in grades 6-8 at a total cost of $113,176.31.
2) Grades 8-9 Math
It is recommended that the Board of Education approve the purchase of Integrated High School Mathematics I published by Pearson at a cost of $52,694.19.

VII. Operations

A. Athletic Department Update . . . Information
Rock Island High School Athletic Director Chris Cartee will provide an update to the Board of Education on the Athletic Department Policies and Procedures.
B. Head Start Grant Application and Budget . . . Action
It is recommended that the Board of Education approve the 2013-14 Grant Application and Budget for the Head Start program.
C. February Fund Raiser Requests . . . Action
It is recommended that the Board of Education approve the February Fund Raiser requests.
D. FOIA Request . . . Information
The Administration received the following Freedom of Information Act (FOIA) request: Mark Egan (Economic Ph.D. student at the University of Chicago) for contracts of educational facilities. The request was responded to within the allotted timeframe.

VIII. Business/Finance

A. 2013-14 Budget Considerations . . . Action
It is recommended that the Board of Education direct the Administration to prepare the 2013-14 budget with a deficit not to exceed $2.1 million. This would include implementation of Tier I reductions.
B. Building Permit Application – Longfellow . . . Action
It is recommended that the Board of Education approve the application for a Building Permit for the completion of roof work at Longfellow Elementary School.
C. Intercom System Replacement . . . Action
It is recommended that the Board of Education accept the proposal from Hughes Telephone, Inc., Moline, IL in the amount of $9,992.39 for the replacement and installation of the new intercom system at Denkmann Elementary School.
D. Track Timing System – Rock Island High School . . . Action
It is recommended that the Board of Education approve the purchase of the Fully Automatic Timing system from Lynx Systems Developers, Habbermill, MA in the amount of $12,065.00. Funded through Development Fund, RI-Milan Booster Club and Track Team Fund-raising.
E. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
F. January Financial Statements . . . Action
It is recommended that the Board of Education approve the January Financial Statements.
G. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated February 15, 2013 in the amount of $2,970,331.15.

IX. Personnel (1)

Non-Certified Appointment . . . Action
It is recommended that the Board of Education approve the Non-Certified Appointment of Michael DeWitte as presented.

X. Executive Session

It is recommended that the Board of Education move to executive session to discuss personnel.

XI. Personnel (2)

Administrative Appointments . . . Action
A motion may be provided for administrative appointments.

XII. Adjournment

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Board Agenda, Feb. 12

Friday, February 8th, 2013

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, February 12, 2013 6:00 P.M.

Download PDF of agenda >> 

I. Roll Call

II. Pledge of Allegiance

III. Special Item

Longfellow Liberal Arts . . . Recognition
The Board of Education will recognize Longfellow Liberal Arts School for earning the 2012 Academic Improvement Award. Principal Dave Knuckey will accept on behalf of the school.

IV. Reports from Board Members

V. Updates from the Superintendent

VI. Communications

A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
B. Citizens wishing to address the Board of Education on items not on the agenda.
Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.)

VII. Blanket Motion

Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
IX. A. Life/Safety Amendments (1-3)   IX. D. Server & Software License Purchase
IX. B. Engineering Services (1-3)   IX. E. Bills for Payment
IX. C. Copier Bid   X. A-B. Personnel

VIII. Education

Secondary Math Pathway . . . Action
Dr. Zoul and Michelle Lillis will ask the Board to approve a recommendation to adopt the Integrated Math Pathway beginning with the 2013-14 school year.

IX. Business/Finance

A. Life/Safety Amendments . . . Action

1) Longfellow Elementary School
It is recommended that the Board of Education approve the Life/Safety Amendment for Longfellow Elementary School as presented.
2) Rock Island High School
It is recommended that the Board of Education approve the Life/Safety Amendment Phase 10 for Rock Island High School as presented.
3) Washington Jr. High School
It is recommended that the Board of Education approve the Life/Safety Amendment Phase 3 for Washington Jr. High School as presented.

B. Engineering Services for Life/Safety Amendments . . . Action

1) Longfellow Elementary School
It is recommended that the Board of Education authorize Missman, Inc., Bettendorf, IA, to provide engineering services for the Life/Safety restoration project at Longfellow Elementary School at a cost not to exceed $4,950.00.
2) Rock Island High School
It is recommended that the Board of Education authorize Missman, Inc., Bettendorf, IA, to provide engineering services for the exterior wall surface restoration – Phase 10 project at Rock Island High School at a cost not to exceed $9,825.00.
3) Washington Jr. High School
It is recommended that the Board of Education authorize Missman, Inc., Bettendorf, IA, to provide engineering services for the restoration phase 3 project at Washington Jr. High School at a cost not to exceed $6,000.00.

C. Copier Replacement . . . Action
It is recommended that the Board of Education award the bid for Copier replacement at RICMS, Frances Willard, Eugene Field, Earl Hanson and the PPS Department to Xerox Corporation of Davenport, Iowa in the amount of $15,775.00.
D. Computer Servers Purchase and Software Licensing . . . Action
It is recommended that the Board of Education approve the purchase of two HP servers, software and licenses in the amount of $25,355.04 from CDWG for the Finance & Student Information Systems. Funding is included in the 2012-13 Technology budget.
E. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated January 31, 2013 in the amount of $3,208,337.20.

X. Personnel

A. Administrative Appointment . . . Action
It is recommended that the Board of Education approve the Administrative Appointment of Dr. M. Kathryn Taylor as the Director of Assessment and Accountability, effective July 1, 2013 at a salary of $113,060.25 ($109,060.25 base salary with $4,000 educational stipend).
B. Non-Certified Termination . . . Action
It is recommended that the Board of Education approve the termination of Non-Certified Employee No. 1-13-0405.

XI. Committee of the Whole

A. A.L.I.C.E. Update . . . Information
Kay Ingham will provide an update regarding the A.L.I.C.E. (Alert, Lockdown, inform, Counter, Evacuate) training recommendation.
B. ISAT Scoring Changes . . . Information
Dr. Zoul will present information about changes that are being implemented by the Illinois State Board of Education (ISBE) in the way that the 2013 Illinois Standards Achievement Test (ISAT) will be scored as well as the composition of the test. He will share communication tools that schools and the district will use in making these changes known to the school community.
C. 2013-14 Budget Planning . . . Information
The administration will provide an update on financial projections for 2013- 14, the required plan to have a balanced budget, and the superintendent’s recommendation will be presented for budget development.

XII. Executive Session

It is recommended that the Board of Education move to executive session to discuss personnel.

XIII. Adjournment

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Board agenda, Jan. 22

Friday, January 18th, 2013

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, JANUARY 22, 2013 5:45 P.M.

Download agenda (PDF) >> 

I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action
It is recommended that the Board of Education approve the regular meeting minutes of December 11, 2012 and January 8, 2013 as presented.

II. Special Item – Thoms Family Scholarship

Thoms Family “Above and Beyond” Scholarship . . . Recognition
Members of the Thoms Family will announce the winner of the “Above and Beyond” Scholarship.

III. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

IV. Reports

A. Reports from Board Members
Voting Members
Students Members
B. Report from Superintendent
C. Report from RIEA Representative

V. Nomination of Agenda Items for Future Meetings of the Board

VI. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VII. B. Overnight Field Trips (1 & 2)   IX.E. List of Donations
IX. A. Statements of Completion IX.F. December Financials
IX. B. Contract for RIA Playground IX.G. Bills for Payment
IX. C. Emergency Notification System X. A-D. Personnel
IX. D. Investment Report

VII. Education

A. High School Report on Enrichment Period . . . Information
Members of the High School Administration will report on the High School Enrichment Period during the first semester.
B. Overnight Field Trip Requests . . . Action

1) Rock Island High School Key Club
It is recommended that the Board of Education approve the Overnight Field Trip request for the Rock Island High School Key Club to Guatemala in June of 2013.
2) Rock Island High School Drill Team
It is recommended that the Board of Education approve the Overnight Field Trip request for the Rock Island High School Air Force JROTC Drill Team to the Drill Team Meet in Springfield, Ohio on February 26, 2013.

VIII. Operations

Scorecard Update . . . Information
Members of the Cabinet will provide an update to the District Scorecard.

IX. Business/Finance

A. Life/Safety Statements of Completion . . . Action
It is recommended that the Board of Education approve the Life/Safety Statements of Completion #18 (Frances Willard), #23 (Washington) and #32 (Rock Island High School).
B. Rock Island Academy Playground Contract . . . Action
It is recommended that the Board of Education approve the purchase of playground equipment from Play & Park Structures, Moline, IL, at a cost of $16,220.02 to be installed at Rock Island Academy. Cost to be covered by the RIA Activity Account.
C. Emergency Notification Systems Purchase . . . Action
It is recommended that the Board of Education enter into a 3-year agreement with Edulink for an Emergency Notification system at a cost of $19,995.00.
D. Quarterly Investment Report . . . Action
It is recommended that the Board of Education approve the Quarterly Investment Report for quarter ended December 31, 2012.
E. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
F. December Financial Statements . . . Action
It is recommended that the Board of Education approve the December Financial Statements.
G. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated January 15, 2013 in the amount of $2,304,771.54.

X. Personnel

A. Certified Appointments . . . Action
It is recommended that the Board of Education approve the certified appointments of Lindsey Havens and Bailie Johnson.
B. 2012-13 Certified Retirements . . . Action
It is recommended that the Board of Education approve the resignations due to retirement for Mindy Tribble and Mike Russell at the end of the 2012-13 school year.
C. 2015-16 Administrative Retirement . . . Action
It is recommended that the Board of Education approve the resignation due to retirement for Michael Breidenstein at the end of the 2015-16 school year.
D. Certified Unpaid Leave of Absence . . . Action
It is recommended that the Board of Education approve the unpaid leave of absence for Angelique Johnson.
E. Notice to Remedy . . . Action
It is recommended that the Board of Education approve the Notice to Remedy for Employee #3-1-1108.

XI. Executive Session

It is recommended that the Board of Education move to executive session for the purpose of discussing the Superintendent’s Mid-Year Evaluation and Personnel.

XII. Adjournment

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Board Agenda, Jan. 8

Thursday, January 3rd, 2013

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, JANUARY 8, 2013 6:00 P.M.

 Download PDF of agenda >> 

I. Roll Call

II. Pledge of Allegiance

III. Reports from Board Members

IV. Updates from the Superintendent

V. Communications

A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
B. Citizens wishing to address the Board of Education on items not on the agenda.
Comments should be limited to three (3) minutes. (Matters regarding specific employees
or students are of a confidential nature and will not be heard in open session.)

VI. Blanket Motion

Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VII. B. Resolution   VIII. D. F. Willard Activity Account
VIII. A.2. RI Parks & Rec Contract   VIII. E. November Financial Statements
VIII. B. Oven Purchase   VIII. F. Bills for Payment
VIII. C. Statements of Completion

VII. Operations

A. National School Boards Association Membership (NSBA) . . . Action
It is recommended that the Board of Education consider membership in the National School Boards Association at a cost of $2,941.
B. Resolution for Moline School District to Withdraw from BHASED . . . Action
It is recommended that the Board of Education adopt the Resolution Approving the Petition of Moline School District No. 40 to Withdraw from Membership in the Blackhawk Area Special Education District.

VIII. Business/Finance

A. Contracts . . . Action

1) Johannes Bus – Earl Hanson LOFL
It is recommended that the Board of Education approve the contract for service for Johannes Bus, Rock Island, IL, in the amount not to exceed $7,560.00 for transportation for the Lights on for Learning program at Earl Hanson Elementary School.
2) Rock Island Parks and Recreation – Earl Hanson LOFL
It is recommended that the Board of Education approve the contract for service for Rock Island Parks and Recreation, Rock Island, IL, in the amount not to exceed $17,500 for staff to provide services to students at the Lights on for Learning program at Earl Hanson Elementary School.

B. Oven Purchase . . . Action
It is recommended that the Board of Education approve the purchase of a Gas Stacked Combi Oven from Tri-City Equipment at a cost of $37,350.00 for Washington Jr. High School.
C. Statements of Completion . . . Action
It is recommended that the Board of Education approve the Statements of Completion for Health/Life Safety Amendments #18 (Frances Willard), #23 (Washington) and #32 (Rock Island High School).
D. Frances Willard Activity Account Changes . . . Action
It is recommended that the Board of Education accept the request from Frances Willard Elementary School to create a new sub account for the F.I.R.S.T. Lego League.
E. November Financial Statements . . . Action
It is recommended that the Board of Education approve the November Financial Statements as presented.
F. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated December 14, 2012 in the amount of $3,123,660.74 and December 31, 2012 in the amount of $3,122,628.48.

IX. Committee of the Whole

A. Safety Plan Update . . . Information
Ms. Ingham will update the Board of Education on the current status of the District’s crisis plan and discuss potential changes to the plans based on the most recent information available from security experts.
B. Teaching and Learning Update. . . Information
Dr. Zoul will present information relating to the grades 6-8 math textbook adoption. He will also share information relating to professional development, including the 1st Annual Teaching and Learning Conference and courses being offered through “Rock Island College.” Mrs. Michelle Lillis from RIHS will present information about a proposed change to the math pathway affecting grades 8-12.

X. Executive Session

It is recommended that the Board of Education move to Executive Session to discuss the Superintendent’s Mid-Year Evaluation.

XI. Adjournment

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Board Agenda, Dec. 11

Friday, December 7th, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, December 11, 2012 6:00 P.M.

 Download PDF of Agenda >>

I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action
It is recommended that the Board of Education approve the regular meeting minutes of November 27, 2012 as presented.

II. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

III. Reports

A. Reports from Board Members
Voting Members
Students Members
B. Report from Superintendent
C. Report from RIEA Representative

IV. Nomination of Agenda Items for Future Meetings of the Board

V. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VII. B. 2013-14 Calendars   VIII. D. List of Donations
VII. C. December Fund Raisers   VIII. E. Bills for Payment
VIII. B. Contracts (1-3)   IX. A-D. Personnel
VIII. C. Technology Purchase

VI. Special Item

Public Hearing . . . Hearing
A public hearing will be conducted for the 2012 Property Tax Levy.

VII. Operations

A. School Improvement Plans . . . Action
Principals Gary Flecker, Ken Jaeke and Tim Wernentin will present the school improvement plans for Edison and Washington Jr. High Schools and Rock Island High School. It is recommended that the Board of Education approve the plans as presented.
B. 2013-14 District Calendars . . . Action
It is recommended that the Board of Education approve the 2013-14 District and Secondary School Calendars as presented.
C. December Fund Raiser Requests . . . Action
It is recommended that the Board of Education approve the December Fund
Raiser Requests.

VIII. Business/Finance

A. 2012 Property Tax Levy . . . Action
It is recommended that the Board of Education approve the 2012 Property Tax Levy.
B. Contracts . . . Action

1) Follett Library Services Contract . . . Action
It is recommended that the Board of Education approve the transition to migrating our existing database to Follett Hosted Services at a cost of $7,828.35. District Teaching and Learning funds are availalbel to cover this expense.
2) Supplemental Education Services – 24/7 Online Education
It is recommended that the Board of Education approve a contract with 24/7 Online Education in the amount of $21,165.85 for online support services to 17 district students. Title I funds will be used as required by No Child Left Behind (NCLB).
3) Supplemental Education Services – 1:1 Online Tutoring Services
It is recommended that the Board of Education approve a contract with 1:1 Online Tutoring Services in the amount of $7,470.30 for online support services to 6 district students. Title I funds will be used as required by No Child Left Behind (NCLB).

C. District Technology Department Computer Purchase . . . Action
It is recommended that the Board of Education approve the purchase of ten Apple MacBook Laptop computers from Apple Computer at a total cost of $10,970.00 for the district technology department.
D. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
E. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated November 30, 2012 in the amount of $3,058,261.41.

IX. Personnel

A. Certified Retirements . . . Action
It is recommended that the Board of Education accept the resignations due to retirement at the end of the 2015-2016 school year of Carolyn Tacey and Gary Flecker.
B. Non-Certified Appointments . . . Action
It is recommended that the Board of Education approve the non-certified appointment of Sarah Holderman as presented.
C. Administrative Employees’ Salaries . . . Action
It is recommended that the Board of Education approve the salary increases for the list of administrative employees as presented.
D. Non-Categorical Employees’ Salaries . . . Action
It is recommended that the Board of Education approve the salary increases for the list of non-categorical employees as presented.

X. Executive Session

It is recommended that the Board of Education move to executive session for the purpose of discussing personnel.

XI. Adjournment

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Board Agenda, Nov. 27

Wednesday, November 21st, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, November 27, 2012 6:00 P.M.

Download PDF >> 

I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action

It is recommended that the Board of Education approve the regular meeting minutes of October 23 and November 13, 2012 as presented.

II. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

III. Reports

A. Reports from Board Members
 Voting Members
 Students Members
B. Report from Superintendent
C. Report from RIEA Representative

IV. Nomination of Agenda Items for Future Meetings of the Board

V. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion

Opportunity will be given for the selection of items that need no discussion to
be approved at the appropriate time on the agenda. The following items are
recommended for the Blanket Motion:
VII. B. Board Policy Revisions   VIII. D. List of Donations
VII. D. November Fund Raisers   VIII. E. October Financials
VIII. B. SES Contracts (1-11)   VIII. F. Bills for Payment
VIII. C. Holiday Inn Contract   IX. A-B. Personnel

VI. Education

A. School Improvement Plans . . . Action
Principals Deb Taber, Dave Knuckey, Lucille Davis, Ruth Ann Tobey-Brown, and Mike Nitzel will present the school improvement plans for Earl Hanson, Longfellow, Rock Island Academy, Rock Island Center for Math and Science and Thomas Jefferson. It is recommended that the Board of Education approve the plans as presented.
B. State School Report Card . . . Information
Jeff Zoul will present the District’s 2011-12 State School Report Card. The link to view individual school report cards is:

http://rockislandschools.org/riec/curriculum/curriculum/school-report-cards/

VII. Operations

A. Enrollment Projections . . . Information
Bob Beckwith will present the enrollment projections for 2013-14 through 2018-19.
B. Second Reading of Board Policies . . . Information/Action
It is recommended that the Board of Education approve the revisions to Board Policies 2:20, 2:30, 2:110, 2:125, 2:200, 4:45, 4:100, 4:170, 5:30, 5:125, 6:60, 6:65 and 6:110 as presented.
C. Freedom of Information Act (FOIA) Request . . . Information
The following FOIA request was received by the Administration: Mark Stevens (KWQC-TV) for district discipline data. The request was responded to within the allotted timeframe.
D. November Fund Raiser Requests . . . Action
It is recommended that the Board of Education approve the November Fund Raiser Requests.

VIII. Business/Finance

A. Tax Levy . . . Information
Bob Beckwith will present information on the Tax Levy.
B. Supplemental Educational Services Contracts . . . Action

1) Achieve High Points
It is recommended that the Board of Education approve a contract with Achieve High Points in the amount of $11,205.45 for online support services to nine district students. Title I funds will be used as required by No Child Left Behind (NCLB).
2) ATS Project Success
It is recommended that the Board of Education approve a contract with ATS Project Success in the amount of $32,371.30 for online support services to 26 district students. Title I funds will be used as required by No Child Left Behind (NCLB).
3) Babbage Net School
It is recommended that the Board of Education approve a contract with Babbage Net School in the amount of $3,735.15 for online support services to three district students. Title I funds will be used as required by No Child Left Behind (NCLB).
4) Brain Hurricane
It is recommended that the Board of Education approve a contract with Brain Hurricane in the amount of $11,205.45 for at school support services to nine district students. Title I funds will be used as required by No Child Left Behind (NCLB).
5) Grade Plus Tutors
It is recommended that the Board of Education approve a contract with Grade Plus Tutors in the amount of $3,735.15 for online support services to three district students. Title I funds will be used as required by No Child Left Behind (NCLB).
6) GradeCracker, LLC
It is recommended that the Board of Education approve a contract with GradeCracker, LLC in the amount of $6,225.25 for online support services to five district students. Title I funds will be used as required by No Child Left Behind (NCLB).
7) Growing Scholars Educational Center, LLC
It is recommended that the Board of Education approve a contract with Growing Scholars Educational Center, LLC in the amount of $8,715.35 for at school and at other site support services to seven district students. Title I funds will be used as required by No Child Left Behind (NCLB).
8) The Achievement Academy, LLC
It is recommended that the Board of Education approve a contract with The Achievement Academy, LLC in the amount of $8,715.35 for at school support services to seven district students. Title I funds will be used as required by No Child Left Behind (NCLB).
9) TOPS, Inc.
It is recommended that the Board of Education approve a contract with TOPS, Inc. in the amount of $16,185.65 for at school support services to 13 district students. Title I funds will be used as required by No Child Left Behind (NCLB).
10) Tutor Owl
It is recommended that the Board of Education approve a contract with Tutor Owl in the amount of $1,245.05 for online support services to one district student. Title I funds will be used as required by No Child Left Behind (NCLB).
11) Tutorial Services
It is recommended that the Board of Education approve a contract with Tutorial Services in the amount of $4,980.20 for online support services to four district students. Title I funds will be used as required by No Child Left Behind (NCLB).

C. Holiday Inn Contract for Medal of Honor Banquet . . . Action
It is recommended that the Board of Education approve the Contract with the Holiday Inn, Rock Island, IL, in the amount of $6,522.63 (approximate) for the Medal of Honor Banquet on May 16, 2013. The cost will be covered by donations and guests of the event.
D. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
E. Financial Statements . . . Action
It is recommended that the Board of Education approve the October Financial Statements as presented.
F. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated November 15, 2012 in the amount of $3,472,222.95.

IX. Personnel

A. 2013-14 Certified Retirement . . . Action
It is recommended that the Board of Education accept the resignation due to retirement of LaNese Duncan at the end of the 2013-14 school year.
B. 2015-16 Certified Retirement . . . Action
It is recommended that the Board of Education accept the resignation due to retirement of James Bustard at the end of the 2015-16 school year.
C. Ratification of A.F.S.C.M.E. Contract . . . Action
It is recommended that the Board of Education ratify its contract with the American Federation of State, County and Municipal Employees (AFSCME) for a one-year time period of July 1, 2012 through June 30, 2013.

X. Executive Session

It is recommended that the Board of Education move to executive session for the purpose of discussing negotiations.

XI. Adjournment

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Board Agenda, Nov. 13

Monday, November 12th, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, November 13, 2012 5:45 P.M.

The meeting will begin with a reception for the National Merit Commended Scholars from Rock Island High School. The regular meeting will begin at 6:00 p.m.

Download agenda (PDF) >>

I. Roll Call

II. Pledge of Allegiance

III. Special Item

National Merit Commended Scholars . . . Recognition
The Board of Education will recognize Rock Island High School’s National Merit Commended Scholars Kelly Bishop and Sydnie McNeal.

IV. Reports from Board Members

V. Updates from the Superintendent

VI. Communications

A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
B. Citizens wishing to address the Board of Education on items not on the agenda. Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.)

VII. Blanket Motion

Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are
recommended for the Blanket Motion:
X. A. 2011-12 Audit
X. C. Bills for Payment
XI. Ratification of RIEA Contract

VIII. Education

School Improvement Plans . . . Information/Action
Principals Kathy Taylor, John Frieden, Nancy Galbraith and Dennis Weiss will present the school improvement plans for Frances Willard, Denkmann, Ridgewood and Eugene Field Elementary Schools. It is recommended that the Board of Education approve the plans as presented.

IX. Operations

IASB Delegate . . . Action
It is recommended that the Board of Education appoint a representative to serve as a voting delegate at the Triple I Conference November 15-18, 2012.

X. Business/Finance

A. 2011-12 Audit . . . Action
It is recommended that the Board of Education approve the 2011-12 Audit.
B. Sale of Property . . . Action
It is recommended that the Board of Education approve a purchase contract
for the sale of Audubon Elementary School for $475,000.
C. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated October 31, 2012 in the amount of $5,236,757.81.

XI. Personnel

Ratification of RIEA Contract . . . Action
It is recommended that the Board of Education ratify the contract between the Rock Island-Milan School District No. 41 and the Rock Island Education Association for a one-year period of July 1, 2012 through June 30, 2013.

XII. Committee of the Whole

A. Board Policy Revisions . . . Information
Members of the Cabinet will review the revisions to Board Policies 2:20, 2:30, 2:110, 2:125, 2:200, 4:45, 4:100, 4:170, 5:30, 5:125, 6:60, 6:65 and 6:110.
B. Five Year Financial Projections . . . Information
Bob Beckwith will present the Five Year Financial Projections.
C. Preliminary Tax Levy . . . Information
Bob Beckwith will present the tentative tax levy.
D. IASB Resolutions . . . Information
Board members will review the IASB Resolutions to be considered at the Triple I Conference November 15-18, 2012.

XIII. Executive Session

It is recommended that the Board of Education move to executive session for the purpose of discussing negotiations and the sale of property.

XIV. Adjournment

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Board Agenda, October 23

Friday, October 19th, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, OCTOBER 23, 2012 5:45 P.M.
The meeting will begin with a reception for the National Merit Commended Scholars from Rock Island High School. The regular meeting will begin at 6:00 p.m.

Download PDF >> 

I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action
It is recommended that the Board of Education approve the regular meeting minutes of September 25, 2012 (including executive session to remain confidential) as presented.

II. Special Item

National Merit Commended Scholars . . . Recognition
The Board of Education will recognize Rock Island High School’s National Merit Commended Scholars Kelly Bishop and Sydnie McNeal.

III. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

IV. Reports

A. Reports from Board Members
Voting Members
Students Members
B. Report from Superintendent
C. Report from RIEA Representative

V. Nomination of Agenda Items for Future Meetings of the Board

VI. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VII. E. Executive Session Minutes   VIII. C. List of Donations
VII. G. Budget Calendar   VIII. D. Quarterly Investment Report
VII. K. October Fund Raiser Requests   VIII. E. September Financials
VII. L. Student Expulsion   VIII. F. Bills for Payment
VIII. A. Contracts (1-2)   IX. A-D. Personnel
VIII. B. FW Stair Replacement

VII. Operations

A. District Improvement Plan . . . Information
Jeff Zoul will present the District Improvement Plan.
B. Scorecard Update . . . Information
Members of the Cabinet will provide updates to the 2012-13 Scorecard.
C. Strategic Planning . . . Information
Dr. Oberhaus will provide the Strategic Planning update.
D. Grassroots Marketing Campaign . . . Information
Dr. Oberhaus will present information on the Grassroots Marketing Campaign.
E. Review of Executive Session Minutes . . . Action
It is recommended that the Board of Education approve the executive session minutes recommendations as presented in the background information.
F. Draft Audit Review . . . Information
Bob Beckwith will review the draft audit report by McGladrey Pullen.
G. Budget Calendar . . . Action
It is recommended that the Board of Education approve the 2013-2014 Budget Calendar.
H. Sale of Property . . . Action
It is recommended that the Board of Education approve a purchase contract for the sale of Audubon Elementary School for $475,000. A current draft is enclosed in the background materials.
I. 2013 Rock Island High School Graduation Ceremony . . . Action
It is recommended that the Board of Education approve a contract with the iWireless Center, Moline, IL, to host graduation on Sunday, May 26, 2013 at a cost of $6,748.00.
J. Fund-Raising Process . . . Information
Bob Beckwith will review the Fund Raising process.
K. October Fund Raiser Requests . . . Action
It is recommended that the Board of Education approve the October Fund Raiser Requests.
L. Student Expulsion . . . Action
It is recommended that the Board of Education approve Student Expulsion No. 03/07/12.

VIII. Business/Finance

A. Contracts . . . Action

1) Winter Sports Bid
It is recommended that the Board of Education award contracts for Winter Sports Equipment to BSN ($147.25-baskeball and track supplies), Pyramid Products ($832.14-wretling supplies), First To Finish ($935.60-wretling and track supplies), Sports Depot ($1,785.05-basketball supplies and practice uniforms), and Temples ($3,049.91-basketball and wrestling supplies and coaching shirts) for a total of $6,749.95.
2) Leader in Me
It is recommended that the Board of Education approve the contracts for FranklinCovey Client Sales, Inc., Salt Lake City, UT, in the amount of $6,521.00 plus travel expenses for the Leader in Me program at Denkmann, Eugene Filed, Frances Willard and the RI Center for Math & Science. All costs will be funded through the John Deere Foundation grant.

B. Frances Willard Exterior Stair & Railing Replacement . . . Action
It is recommended that the Board of Education approve the completion of Life Safety Amendment #18 for Exterior Stair and Railing Replacement at Frances Willard Elementary School.
C. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
D. Quarterly Investment Report . . . Action
It is recommended that the Board of Education approve the Investment Report for quarter ended September 30, 2012.
E. Financial Statements . . . Action
It is recommended that the Board of Education approve the September Financial Statements as presented.
F. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated September 15, 2012 in the amount of $3,197,338.96 and October 15, 2012 in the amount of $2,333,813.26.

IX. Personnel

A. Certified Resignation . . . Action
It is recommended that the Board of Education accept the certified resignation of Michael Smith as presented.
B. Certified Retirements . . . Action
It is recommended that the Board of Education approve certified retirement of Mindy Tribble as presented.
C. Non-Certified Retirements . . . Action
It is recommended that the Board of Education approve the Non-Certified retirements of Roxanne Wild, Cheryl Heaton, Steve South, Mary Lee Peterson, Debbie Brooks and Janet Meeks as presented.
D. Contract for Service . . . Action
It is recommended that the Board of Education approve the Contract for Service for Ken Jaeke to perform principal duties at Washington Jr. High School.

X. Executive Session

It is recommended that the Board of Education move to executive session for the purpose of discussing negotiations and the sale of property.

XI. Adjournment

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Board Agenda, Sept. 25

Friday, September 21st, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, SEPTEMBER 25, 2012 6:00 P.M.

Download agenda (PDF) >> 

 I. Preliminary

A. Call to Order and Roll Call
B. Pledge of Allegiance
C. Approval of Board of Education Minutes . . . Action

It is recommended that the Board of Education approve the regular meeting
minutes of August 28 and September 11, 2012 (including executive session to
remain confidential) as presented.

II. Communications

Citizens Wishing to Address the Board of Education
Items on the agenda will be addressed at the appropriate time during the meeting. Items not on the agenda will be heard at this time. Comments should be limited to three (3) minutes. Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.

III. Reports

A. Reports from Board Members
 Voting Members
 Students Members
B. Report from Superintendent
C. Report from RIEA Representative

IV. Nomination of Agenda Items for Future Meetings of the Board

V. Action on Routine Matters

A. Act on Agenda Additions and/or Deletions
B. Approve Agenda
C. Blanket Motion
Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VII. A. Deputy Clerks for Election   VIII. B. Financial Statements
VII. C. Applications for Recognition   VIII. C. List of Donations
VII. D. SRO Agreement   VIII. D. Bills for Payment
VII. D. Police Liaison Agreement   IX.A-D. Personnel
VII. G. September Fund Raisers   IX. F. Administrator & Teacher Compensation Report
VIII. A. Computer Purchase

VI. Education

Early Childhood Program Update . . . Information
Mike Russell will present the Early Childhood Program update.

VII. Operations

A. Deputy Clerks for the Board Election . . . Action
It is recommended that the Board of Education approve Julie Bennett and Kim Colson as Deputy Clerks for the Board Election on April 9, 2013.
B. Communications Plan . . . Information
Holly Sparkman will present the Communications Plan.
C. Application for Recognition of Schools . . . Action
It is recommended that the Board of Education approve the 2012 Applications for Recognition of Schools for all District 41 schools. A sample is provided in the background information.
D. 2012-2013 School Resource Officer Agreement . . . Action
It is recommended that the Board of Education approve the 2012-2013 School Resource Officer Agreement with the Rock Island Police Department,
E. 2012-2013 Police Liaison Detective Agreement . . . Action
It is recommended that the Board of Education approve the 2012-2013 Police Liaison Detective Agreement with the Rock Island Police Department.
F. Freedom of Information Act (FOIA) Requests . . . Information
The following FOIA requests were received by the Administration: Carl Durham (AFSCME) for all financial reporting for 2009-10, 2010-11 and 2011- 12 fiscal years. The request was responded to within the allotted time.
G. September Fund Raiser Requests . . . Action
It is recommended that the Board of Education approve the September Fund Raiser Requests.

VIII. Business/Finance

A. Computer Purchase – Eugene Field . . . Action
It is recommended that the Board of Education approve the purchase of 30 iPad 2 computers from Apple at a cost of $11,370.00 for Eugene Field
Elementary School.
B. List of Donations . . . Action
It is recommended that the Board of Education acknowledge the List of Donations.
C. Financial Statements . . . Action
It is recommended that the Board of Education approve the August Financial Statements as presented.
D. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated September 15, 2012 in the amount of $2,345,384.94.

IX. Personnel

A. Certified Appointments . . . Action
It is recommended that the Board of Education approve the Certified Appointments of Sarah Delp and Deborah Noble as presented.
B. Certified Rehire . . . Action
It is recommended that the Board of Education approve the rehiring of certified staff member Ranulfo Villalobos as presented.
C. Non-Certified Appointments . . . Action
It is recommended that the Board of Education approve the Non-Certified Appointments of April Anderson, David Braud, Brian Evans and Rachael Speckman as presented.
D. Non-Certified Resignation . . . Action
It is recommended that the Board of Education accept the non-certified resignation of Dave DeWitt as presented.
E. PACERS/MTIP/Grow Your Own Program Updates . . . Information
Jim Andrews will present the MTIP/PACERS/Grow Your Own program updates.
F. Administrator and Teacher Compensation Report . . . Action
It is recommended that the Board of Education accept the administrator and teacher compensation report as presented. Once approve, the report will be sent to the Illinois State Board of Education and posted on our website.

X. Executive Session

It is recommended that the Board of Education move to executive session for the
purpose of discussing negotiations.

XI. Adjournment

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Board Agenda, Sept. 11

Friday, September 7th, 2012

ROCK ISLAND-MILAN SCHOOL DISTRICT NO. 41
Board of Education Regular meeting
Rock Island High School Library
TUESDAY, SEPTEMBER 11, 2012 5:45 P.M.
The meeting will begin with a reception for the 2012 Austin Scholars and First Day Project Volunteers.
The regular meeting will begin at 6:00 p.m.

Download PDF of agenda >> 

I. Roll Call

II. Pledge of Allegiance

III. Special Items

A. Seating of Student Board Members
The Board of Education will formally seat newly elected Student Members Laurel Enstrom and Jacob Sigler and returning member Sam Ferry.
B. Austin Scholars . . . Recognition
The Board of Education will recognize the winners of the 2012 Charles O. Austin Scholarship: Stephanie Avena, Kelly Bishop, Allysa Bries, Zachary Chapman, Aaron Deneckere, Anna Eirinberg, Ashton Faramelli, Nicolas Gallarzo, Lizandra Gomez Ramirez, Kayla Jackson, Samantha Kirzeder, Thomas Knuckey, Benjamin McKay, Sydnie McNeal, Mang Mung, Gabriela Perez, Connor Shuck, Jordan Turnbull and Margaret Williams.
C. First Day Project Volunteers . . . Recognition
The Board of Education will recognize the following volunteers with the First Day Project: Chris Elsberg, Gary Miner, Sheila Guse, Barb Hansen, Donna Keim, Heidi Huiskamp, Lisa Bierman, Mike Bell and Tom Ketelaar.

IV. Reports from Board Members

V. Updates from the Superintendent

VI. Communications

A. Requests from persons wishing to speak on certain agenda items will be called upon at the appropriate time.
B. Citizens wishing to address the Board of Education on items not on the agenda.
Comments should be limited to three (3) minutes. (Matters regarding specific employees or students are of a confidential nature and will not be heard in open session.)

VII. Blanket Motion

Opportunity will be given for the selection of items that need no discussion to be approved at the appropriate time on the agenda. The following items are recommended for the Blanket Motion:
VIII. Safe Schools Joint Agreement    IX. B. July Financial Statements
IX. A. Contracts (1-3)    IX. C. Bills for Payment

VIII. Operations

Safe Schools Joint Agreement . . . Action
It is recommended that the Board of Education approve the joint agreement between the Rock Island County Regional Office of Education and Rock Island-Milan School District #41.

IX. Business/Finance 

A. Contracts . . . Action

1) Library Software License Agreement
It is recommended that the Board of Education approve the library software license agreement with the Follett Software Company, Chicago, IL, in the amount of $16,168.81.
2) Church of Peace – Washington Jr. High School
It is recommended that the Board of Education approve the Contract for Services for Church of Peace, Rock Island, IL, in the amount not to exceed $5,000 to provide a family literacy program for Lights On For Learning at Washington Jr. High School during the 2012-13 school year.
3) Willie Fun Entertainment – Rock Island High School
It is recommended that the Board of Education approve the Contract for Service for Willie Fun Entertainment, Franklin, WI, in the amount of $6,300.00 to provide entertainment for the Rock Island High School Homecoming Dance and Pep Assembly.

B. July Financial Statements . . . Action
It is recommended that the Board of Education approve the July Financial Statements as presented.
C. Bills for Payment . . . Action
It is recommended that the Board of Education authorize Bills for Payment dated August 31, 2012 in the amount of $3,901,553.77.

X. Committee of the Whole

A. English Language Learners (ELL) Report . . . Information
Kay Ingham, Assistant Superintendent for Pupil Personnel Services, will present the report on English Language Learners (ELL) in District 41.
B. Teaching and Learning Update . . . Information
Dr. Jeff Zoul, Assistant Superintendent for Teaching and Learning, will present additional information about grade-specific Common Core State Standards. In addition, he will be providing an overview of the Teaching and Learning department, including districtwide content area teams and team leaders that are in place.

XI. Executive Session
It is recommended that the Board of Education move to executive session for the purpose of discussing negotiations.

XII. Adjournment

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